Administrative Specialist Resume
This is a free Administrative Specialist Resume example that covers objectives and tips to gets you the best job. This professional resume template with action words will help you in writing perfect CV for the desired Administrative Specialist Job.
Administrative Specialist Job Description
- Receives, counts, and pays out cash. Prepares, issues, and sends out receipts, bills, policies, invoices, statements, and checks.
- Prepares stock inventory. Adjusts complaints. Operates office machines, such as typewriter, adding, calculating, and duplicating machines.
- Opens and routes incoming mail, answers correspondence, and prepares outgoing mail. May take dictation. May greet and assist visitors.
- Compiles and maintains records of business transactions and office activities of establishment, performing variety of following or similar clerical duties and utilizing knowledge of systems or procedures: copies data and compiles records and reports.
- Tabulates and posts data in record books. Computes wages, taxes, premiums, commissions, and payments. Records orders for merchandise or service.
- Gives information to and interviews customers, claimants, employees, and sales personnel.
- May operate computer terminal to input and retrieve data. May be designated according to field of activity or according to location of employment as adjustment clerk; airport clerk; colliery clerk; death-claim clerk; field clerk.
- May be designated: agency clerk; auction clerk; construction-records clerk; shop clerk.
Sample Administrative Specialist Resume Template
Contact information
In this section you have to include your Name, current home address, Mobile telephone number, Landline telephone number and your personal email address which is currently used.
- Full name
- Present and permanent addresses
- Telephone numbers
- Email address
Professional or career objective
Your objective is the one that clearly underlines your aims and aspirations in that profession. For example a Management Graduate will have to write an objective which is concise and precisely speaks about his role that he wants to play in the Organization.
Sample Objective for Administrative Specialist
Adept at working in fast-paced environments demanding strong organizational, leadership and interpersonal skills. Detail-oriented and resourceful in spearheading, organizing and completing projects; ability to multitask effectively.
Career Achievements
If you have any major Career Achievements or any Appreciation then this is the section where they should be listed. For Example an Administrative Specialist can add his/her career achievements like,
- Achieved highest performance appraisal within the IBM Corporation.
- Hired and supervised reception and workroom administrative positions, providing work direction, discipline, and performance reviews.
- Assisting engineering staff to ensure accuracy and clarity of technical concepts, often translating materials into “non-engineering” terms, and ensuring that deadlines for proposal submittals were met.
- Received numerous letters of recommendation, and appreciation from customers, and management.
Experience:
Previous work experience plays an important role while applying for a Job and hence it should be well presented in the resume. Most of the questions during your resume will be related to the previous job that you had and hence you should be well prepared for it. You should begin with putting the name of the organization that you worked for, the duration of your work and the post or the designation at which you were working. After this, you can effectively place points in a bulleted format that talk about the responsibilities and the achievements that you may have achieved during your stay at the previous organization. The work experience of an experienced Administrative Specialist applying for a job would look like,
Administrative Specialist
Corn Agra Foods Pvt Ltd., Hyderabad, 2005- Present
- Responsible for day-to-day operation of general office, including working with vendors for maintenance, mechanical, office supplies, office equipment, and other office-related services, while keeping within necessary budgets for all office-related services.
- Performed in-depth word processing functions, including preparation of technical proposals, proofing, editing, and scanning of pictures and logos, and designing crisp, professional layouts. During this time frame, also served as Marketing Coordinator for 1.5 years with responsibility for technical proposal preparation, which included:
- Primary responsibility was working with engineering staff to ensure quality of all final documents, editing of correspondence and reports, standardizing formats and, in general, assuring quality control. Performed complex word processing functions and, on occasion, assisted clients with writing of proposals, including typing, proofing, and editing.
- Created PowerPoint presentations, involving layout, adding text, pictures, graphics, and animation to enhance the technical presentations.
- Wrote and produced monthly employee newsletter.
- Worked directly with senior level executives as well as in-house peers and field personnel.
Senior Office Systems Specialist
IBM CORPORATION, Bangalore, 2002 -2005
- Lead operator in Office Systems Center providing word processing support to more than 800, which included monitoring the work of the OSC team and ensuring a high level of accuracy and professionalism.
- Prepared major proposals and other documents.
- Maintained up-to-date, accurate logs of all projects.
- Performed self-audits of all proposals, ensuring adherence to corporate requirements.
- Performed preventative maintenance on printers.
- Performed backup satellite education administrator duties.
- Achieved highest performance appraisal available within the IBM Corporation.
- Audited time cards for entire branch office.
- Responsible for creating and implementing procedures and assuring customer satisfaction.
Customer Service Representative
Ramchandran’s Mutual Fund, Chennai, 2000-2005
- Responsible for monitoring the customer service areas.
- Mantaing basic cashier duties. Balanced checker’s cash drawer with consistently high level of accuracy.
- Direct customers to location of articles sought
- Acknowledging the customer’s presence and making eye contact; greeting customers in a friendly manner, and giving them full attention.
- Balanced checker’s cash drawer with consistently high level of accuracy.
- Ensure that grocery sections are merchandised to Company standards of freshness and quality
- Actively monitored staffing, processed returns, and change orders
Education and Certification:
The academic details need to be mentioned in a tabulated format with respect to the degrees or the courses that the candidate would have undertaken in the past. The latest degree or course comes first followed by the last completed course and hence forth going backwards. For example an Administrative Specialist who has completed post graduation or graduation course is applying for a Job or to a company or an organization then his/her details would be like,
- MBA (Management)
Banglore Commerce University, Bangalore, 2002
- Diploma in Business Psychology
Banglore Commerce University, Bangalore, 2005
- B.A.(ARTS)
Hind College, Banglore, 2000
Honors
If you have won any competitions national or international then they could also be highlighted here. For example an Administrative Specialist could lay stress on any exams that he may have given or any seminars or conferences attended. If you are a part of any honorary society or any nonprofit organization then that could also be added here.
The honors and the activities section of an Administrative Specialist would look like,
- TEY, The Employee of the Year, Award, 2006, IBM Bangalore.
- Guest faculty of Administrative Management in Industrial Studies Institutions, Mumbai.
- Chief of the RED HORN CLUB, a club for the employees of IBM, since 2004.
References:
The References are generally required so that your present employer can gauge you through the eyes of the people who you were associated with or have worked for. So your teachers or college professors’ details could be placed here. Or your past employer who you would have worked under can also be used as a reference. Ensure that the people whose names you enter know you well and do inform them that you are placing their names as reference because many companies call to confirm. For example the references section of an Administrative Specialist could also look like,
Mr.Kunal Gupta
Sr. Marketing Manager
Soman Systems
Kunal@iiijjkk.com
Salary Range of a Project
- The average salary received is approximately Rs. 27000 per month. This works out to an annual pay package of 3 Lakhs to 3.25 Lakhs per annum CTC.
- The salary from an American perspective works out to be 3500 per Month.
Note: This salary may be variable and it may change from organization to organization.
Frequently asked Administrative Specialist Interview Question
- Tell us a little more about your professional experiences, particularly those not mentioned on your resume.
- Why are you interested in leaving your current assignment and why do you feel that this assignment would be better for you?
- Do you feel this position is a promotion, a lateral move, a broadening of your professional experience, or just a change? Why do you think so?
- How does this position fit into your overall career goals?
- Describe the duties of your current job.
- What is your favorite part of your current job and why is it your favorite part?
- What are the three college courses that best prepared you for your current job?
- What qualities or experiences make you the best candidate for this position?
- Describe two or three major trends in your profession today.
- On the basis of the information you have received so far, what do you see as the major challenges of this position and how would you meet them?
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